Request for Quotation – ARIJ 2023 Forum Event Management & Production

Arab Reporters for Investigative Journalism (ARIJ) invites Event Management companies in Amman to submit a quotation for provision of event management for ARIJ 16th Annual Forum.

Quotations must  be submitted before July 06th, 2023 at 16:00 Amman Time (+2 GMT). Quotations received after the deadline indicated shall not be considered for evaluation. Quotations shall be signed and in the .pdf format and submitted to procurement@arij.net.

Background

For its 16th year in a row, ARIJ is hosting its hybrid annual Forum hosting more than 500 participants: speakers, trainers, representatives of partner organisations, investigative journalists, and employees, with other attendees participating virtually between December 01 – 03, 2023. 

Specifications and conditions

The event management company shall have all necessary equipment and a sufficient number of professional and experienced staff and experts to handle the requirements of the ARIJ Forum. The submitted quotation shall meet the following general requirements.

Annual Forum Requirements

• LED screen: Main screen – media server – LED operator – side screen 

• Branded backdrop & partition 
• Team of IT professionals ; this team will be responsible to integrate online & offline platforms and deliver an online streaming experience using the best technology
• Graphic Designs 
• Video production (Audio/Video): Audio monitoring – Engineering section – 3 cameras and system
• Stage: 2 LED screens – Backdrop
• Sound System: Speakers – Mixers – Podium microphones – Wireless microphones – Stand Microphones – Ear-piece microphones – Talk back systems
• Translation System: 250  receivers – 2 Translation booths – Sign language interpreter – Light system – Podium – Chairs/Sofa – Tables – Monitor

The management company will also design and implement the ARIJ23 Exhibition: An immersive and visually captivating experience that showcases the journey of creating the ARIJ AI Strategy. Curating narratives, innovative graphic design, and immersive displays. This includes designing an interactive screen for guests to explore and provide feedback that will enhance the overall engagement of the exhibition.