Request for Quotation – ARIJ Workshops & Trainings 2024

Arab Reporters for Investigative Journalism (ARIJ) invites hotels in Amman to submit a quotation for provision of accommodation and meeting facilities during 2024. 

Quotations must be submitted before April 1, 2024, with ARIJ Workshops & Trainings 2024 indicated in the subject. Quotations received after the deadline indicated shall not be considered for evaluation. Quotations shall be signed and in the .pdf format and submitted to procurement@arij.net. The shortlisted hotels will receive a reply from ARIJ by April 30, 2024.

Specifications and Conditions 

The hotel shall have in its current premises all necessary equipment and facilities for holding training/workshops and shall have a sufficient number of professional and experienced staff to handle the minimum requirements workshops and training. The submitted quotation shall meet the following qualifications:

General Requirements

• The hotel shall have a 5-star rating.
• The hotel shall be located in Amman. 
• The hotel shall submit the quotation in Jordanian Dinars and be inclusive of taxes and service fees.
• The hotel shall be willing and able to guarantee the delivery of services in accordance with high-performance standards.
• The hotel shall give ARIJ training/workshops booking priority for both accommodation and venue. 

The quotation shall also include a price offer for the following:

• 1 ongoing Coffee Break.
• Lunch/dinner. 

Facilities Requirements 

• A dedicated high-speed internet provider.
• A/V equipment in addition to available technical support.
• HDMI cables (cable for Mac), power strips and electrical adaptors.

Accommodation Requirements

• Room rates: single bedrooms with breakfast.
• Flexibility in early check-in and late checkout to be made upon request basis.
• A clear agreement indicates that any minibar or refreshment possibilities are outside the incurred costs at ARIJ.

Cancellation

• The general cancellation policy for room cancellation and event cancellation must be clearly outlined in the submitted quotation.
• ARIJ is entitled to a full refund of any money paid in advance for the offered services that cannot be provided due to any unprecedented crises.