Position: Freelance (48 hours a week)
Contract: 1 Year (starting Jan 2021 – with 3 months’ probation)
Nationality: Any Arab nationality
Location: Jordan – Resident in Jordan
The Portfolio Manager is responsible for the oversight and administration of the project/s portfolio. This includes working with ARIJ director general, directors, managers and staff, as well as other third parties, to oversee and implement project commencement and prioritization; perform project resource planning; participate in the department’s change management process; and play an integral role in the annual capital budget process. The role will also involve working closely with the firm’s functional and administrative department heads in addition to the legal staff as required. The Project Manager will also work to develop and implement best practices, processes, and toolsets for effective portfolio/project management, and will help educate staff on best practices and effective project execution.
The Portfolio Manager works closely with the director general and will need to interact with firm administration and leadership to identify potential projects that best align with the strategic priorities of the firm. The position involves working with all levels of digital and firm leadership and in gathering project metrics to ensure successful delivery of digital initiatives.
Responsibilities include but are not limited to:
Manage the project portfolio covering a wide range of cross departmental initiatives from intake to delivery.
Work with the leadership team, department directors and project business sponsors to provide a comprehensive overview of operational projects (overview includes the anticipated overall budget for each initiative in the portfolio).
Work collaboratively with the director general on project requests, processes and procedures through project completion.
Perform project scheduling, resource planning, levelling and management (forecast impacts on staffing where project scope may have changed) – as well as effective use of metrics, and reporting.
Manage all aspects of change control and risk oversight.
Coordination of stakeholder and sponsor communications globally.
Track and report project statuses on a timely basis to digital leadership, stakeholders and sponsors.
Work with all levels of firm leadership and the legal staff to ensure project initiatives are managed and maintained; develop executive level presentations of the portfolio and project budget.
Develop an overall understanding of each initiative in the portfolio in order to understand the potential customer impact and service requirements generated by each initiative in the portfolio.
Provide quality assurance ensuring that initiatives are being well managed and adhering to appropriate standards and good practice.
Recalibrate the portfolio as necessary when the demands of the business dictate a change in delivery or scope of work.
Excellent interpersonal and communications skills (both oral and written) with the ability to clearly communicate complex messages to a variety of audiences.
Strong decision-making skills. Able to make decisions quickly and efficiently.
Demonstrated competency in developing and managing complex project plans, timelines, budgets, and critical paths.
Thorough knowledge and related work experience of the project management process, theory and lifecycle, including Agile methodology.
Detail-oriented with proven ability to adapt to a dynamic environment and oversee multiple projects, manage schedules, resource allocation/planning and maximize work efforts across all teams.
Possess excellent prioritization, resource planning and management skills as well as proven ability in the identification, assessment and contingency planning and managing for risk factors.
Proven competency to effectively interact at all levels across the organization, working to build and maintain successful relationships across all departments.
Skilled at creating and delivering executive level presentations.
Proven consultative, conflict resolution, negotiation and facilitation skills to gain consensus and ensure delivery of initiatives.
Demonstrated flexibility and be able to work in a time-sensitive environment and meet strict deadlines with sudden and unpredictable changes that may occur.
Ability to improve current processes and procedures; present opportunities for change and help implement them for the benefit of the firm.
Possess a thorough understanding of media, in Jordan and in the Arab World, and its application to business issues; understands the use of information technology in a strategic context as a means to an end; is conversant with current technologies and trends relevant to the firm.
Self-starter with a strong work ethic, who sets high standards for self and others and demonstrates enthusiasm for the mission of the team.
Minimum of 3 years’ media experience in large scale implementations preferably in the media services sector, with an emphasis on data systems across multiple functions.
Minimum of 3 years’ experience in portfolio, program and/or project management with a successful project management track record in full life cycle media implementation projects, with proven record of execution to time and budget.
Knowledge and understanding of standard project management tools (for example, Microsoft Project, Clarity, PPM).
Ability to work independently with minimum supervision.
PMP preferred, not required.
B.S., B.A. in communications or equivalent.