Arab Researchers for Managing Forums and Training (ARIJ) invites hotels in Jordan to submit quotations for provision of hotel accommodation and meeting facilities for its 17th Annual Forum. 

Quotations must  be submitted before April 1, 2024, 17:00 Amman Time. Quotations received after the deadline indicated shall not be considered for evaluation. Quotations shall be signed and in the .pdf format and submitted to procurement@arij.net. The shortlisted hotels will receive a reply from ARIJ by April 30, 2024. Please make sure to include ARIJ Annual Forum 2024 in the subject line.

Background

For the 17th year in a row, ARIJ is hosting its hybrid annual Forum for 500 participants: speakers, trainers, representatives of partner organisations, investigative journalists, fact-checkers and attendees participating virtually from December 06 – 08, 2024. 

Specifications and Conditions

The hotel shall have in its current premises all necessary equipment and facilities and shall have a sufficient number of professional and experienced staff and experts to handle the minimum requirements of the ARIJ Forum. The submitted quotation shall meet the qualifications below.

General Requirements

• The hotel shall have a 5-star rating.
• The hotel shall submit the quotation in Jordanian Dinars and be inclusive of taxes and service fees. 
• The hotel shall be willing and able to guarantee the delivery of services in accordance with high-performance standards. 

Meeting Rooms/Rooms Requirements

• A main hall that accommodates 500 participants.
• The main hall shall be available 48 hours prior to the Forum. 
• The main hall must have multiple ring points in the ceiling for the audio and visual equipment instalment.
• The main hall shall have a classroom set-up for the participants when required.
• At least 10 meeting rooms for side workshops/meetings. 

The hotel shall offer facilities with

• One coffee break with continuous beverage supply in addition to buffet lunch – dinner to be confirmed. 
• A dedicated high-speed internet provider, and a backup internet provider.
• A/V equipment in addition to available technical support.
• HDMI cables (cable for Mac and Windows), power strips and electrical adaptors.

Accommodation Requirement

• Room rates to accommodate up to 200 single bedrooms with breakfast (BB). 200 rooms available for ARIJ 2024 guests and participants. Number of rooms is subject to change. 
• Room availability on the confirmed dates (December 06 – 08, 2024) taking into consideration that the check-in will be one day before (December 05) and check-out one day after (December 09. 
• Flexibility in early check-in and late checkout to be made upon request basis.
• A clear agreement indicating that any minibar or refreshments are outside the incurred costs. 

Credit / Financial terms

For review purposes, 15% of the invoice value will be paid after a maximum of 30 days from the date of receiving the final invoices.

Cancellation

The general cancellation policy for room cancellation and event cancellation must be clearly outlined in the submitted quotation. 

ARIJ is entitled to a full refund of any money paid in advance for the offered services that cannot be provided because of official lockdowns, pandemics, and/or other unprecedented crises.

Should you have any further queries regarding the specifications, kindly contact procurement@arij.net. 

* It’s important to note that ARIJ is not bound to the lowest price, other elements are taken into consideration including the availability of the above-mentioned requirements, quality of service and special offers provided.